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GEEN ZP - NO SELF-EMPLOYED


This role provides Personal Assistant support to the VP Safety (based in NL in P&T SEAM Organisation) and will require interfacing with senior stakeholders internal and external to the organization. 

Key areas of responsibilities include but are not limited to:
• Agenda Management e.g. monitoring, managing, sorting, or routing messages, emails, to respective parties;
• Travel arrangements i.e. (incl. required preparations for travel location such as visa requirements, and organizing local matters)
• Organizing/coordinating events in/outside Shell offices e.g. for social events, conferences, workshops, meetings, lunches, trainings, talks. These events usually require the job holder to research venues, negotiate with 3rd parties and undertake costing activities. Accountable for full administration before/during/after the event.
• Visitor arrangements – making arrangements for visitor(s) at the office, which includes preparing the agenda, organising site access, greeting and escorting the visitor(s)
• Finance management e.g. maintenance of accounts, assisting to verify invoices related to the department, supporting the budgeting process and any other data analysis.
• Publishing e.g. coordinating printing of conference papers, reports, news forum, newsletter and website.
• General office management e.g. assisting to prepare documents, reports, meeting minutes
• Previous experience working with Shell is preferred 

What We Need from You?
• Ability to work with minimal supervision and be a self-starter
• The ability to work under pressure and cope with last minute changes is essential
• Strong written and verbal English language skills
• Data privacy and confidentiality given the sensitive nature or projects/pre-reads handled. Ability to hand highly sensitive situations with diplomacy and tact
• At peak times, flexibility in working hours outside the normal work pattern may be required
• Working to a global calendar with solid understanding of time zone challenges when scheduling meetings
• Sound administrative/secretarial skills
• Excellent interpersonal skills both face to face and on the phone
• Good Sense of humour is a plus!